HRMS – Revolutionizing the field of HR Management

Human Resource Management System

The software application in which the various human resources functions such as administration, payroll, recruitment, training, performance analysis and reviews are combined as a single package is called hr management system or HRMS. Human resources management and information technology together make the foundation for HRMS. In this system the fundamental hr activities as well as processes are merged with information technology. Just as in the cases of all other functions, the hr management is also subjected to revolutionary changes as a result of rapid technological advancements. In earlier days there were individual systems with single tasks such as the Payroll Management System, the performance analysis system, etc. Today, there are integrated systems that cover the entire tasks associated with the human resources departments. The tasks of these systems also include improving process efficiency, organizational hierarchy management and all types of financial managements. The latest systems are developed in such a way that they meet the requirements of the hr department which has a very complex role in the organization.

Functions of the present-day HRMS

The human resources department of an organization is entrusted with the tasks of tracking employee histories, abilities and skills, salaries and the accomplishments. In order to reduce manual work as well as get rid of the complicated processes, the organizations started to replace these processes with HRM systems. The integrated systems for the individual HR departments were developed and implemented either by IT professionals of the same organization or by third party vendors. The system comprises of various modules with each module having a specific function. Payroll management, attendance records, employees information database, performance evaluation, benefits administration, learning and recruiting, employee schedule, employee self-service, tracking of absenteeism and Analytics are the various functions that are performed by the latest HRM systems.

The HRMS makes use of the software from Oracle or People Soft. The self-service portal of this system enables the employees to view the information pertaining to them and their payroll. In the self-service portal, the employees can update their contact information like phone numbers and email addresses.

Various components of the HRMS

The HR Management System of an organization will be having various components. For example the HRMS of a particular organization has the modules such as employee data, position management, Recruit management, ePAF, Workflow, Reports & Data and HRMS Forms and Manuals. The Employee Data module provides data about the employees. The Position Management module enables tracking of existing positions and creation of new positions. The eRecruit module is used to create job openings and to hire the successful candidates to the positions. The departmental administrators use the ePAF module for submission of hires, terminations and job changes to human resources as well as Payroll. The Workflow module is for electronic approval of all the transactions that were made using the HRMS. The Reports & Data module enables the system to generate standard reports whenever required.

Developing the right HRMS

Today it is all the more important for a company to develop and implement its own human resources management system. Though all the functions performed by the HRMS can be manually done, when there is an automated system, the staff of the HR department gets sufficient time to prepare and maintain the data that is used by the system. Since each company is different, they have to choose the right system.